Search results are **sorted** based on a **scoring algorithm**, based on the **number** of **fields** that a **search term** appears in.
## Full-Text Search This is available in the **Web Vault** and **Browser Extension**. You can search on **the following indexed fields** in your items: - **shortid**: This is the **1st 8 characters** of the **Item** **ID** - **sharedvaultid:** This is the **Shared Vault ID**, for Items in a Shared Vault - **name**: Item **Name** - **subtitle**: This depends on the Item Type. It can be **Username**, **Login**, **Last 4 digits of Card Number**, **Card Brand** or **Identity Name**. - **notes**: **Notes** field of an Item. Matches on **full words only unless wildcards** are used. - **fields**: This is the **Name or Value** in Custom Fields. It is only available for **Custom Fields** of type **Text** - **attachments**: This is the **Name** of a File that is **attached** to an Item. - **login.username**: This is the **Username** of a **Login Item** - **login.uris**: This is the **URI Hostname** of a **Login Item** In this example, enter 21 in the **Search Field** to return all items where one of the fields being searched contains 21, in this case a **Card** item with 21 in the **last 4 digits of the card number**. Search results are **sorted** based on a **scoring algorithm**, based on the **number** of **fields** that a **search term** appears in.
**If no results** are **found** using a Full-Text Search, WALLIX Vault will use **Basic Search**.
#### Special Search Parameters Various wildcards and parameters can be used to make the search more specific: - [Leading and Trailing Wildcards ](https://vault-doc.wallix.com/link/21#bkmrk-leading-and-trailing) - Other Wildcards: - >fieldname searches only on that field name - >-fieldname searches on all fields except that field name - \* searches everything - >fieldname:search term searches for that search term in that fieldname - Search parameters available in **[Lunr js](https://lunrjs.com/guides/searching.html)**, like **Term Presence** or **Fuzzy Matching**. - + prefix indicates that what follows **must be contained** in the search results - - prefix indicates that what follows **must not be contained** in the search results - ~ prefix is used for **Fuzzy Matching**. #### Some examples include - >googl returns all items that **start with** googl - >name:Google will return all Items where **name equals** Google - >-name:Google will return all Items where **name does not equal** Google - >-login.username:\*@hotmail.com will return all Items where of type **Login** where the **Username starts with** @hotmail.comItems are **added** to the **User's Individual Vault** and not a Shared Vault.
Click the **Save button.** The **Add Item Screen** displays with the **fields prepopulated** with the Login details. Modify fields, if required. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/edit-1.png) [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/edit-2.png) Click **Save** to Save Item to Vault. Alternatively, click **Cancel** to cancel the operation. ### Add to Vault Manually From the **Vault Screen** of the **Browser Extension**, click **Add a login.** [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/iBscreate-login-from-browser-extension-manually.png) The **Add Item Screen** opens. The **elements** that the Browser Extension could **recuperate** from the **browser** are **prepopulated**. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/add-item-manually-2.png) **Enter** the **remaining fields**. Click **Save** to create Login. Alternatively, click **Cancel** to cancel the operation. # Delete Item There are 2 ways to delete an item, from the Item List or from the Edit Item Screen. ### Delete Item from Item List From the **Item List**, click on the **Context Menu** link beside an Item. The context menu for that item **opens**. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/item-context-menu-delete.png) Click the [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/embedded-image-srlzseyt.png)**Delete** link. A **Delete Item Confirmation** pop up is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/delete-item-confirmation.png) Click **Yes** to delete the Item. Click **No** to cancel the operation. ### Delete Item from Edit Item Screen Click on the **Item** to be deleted. The **Edit** **Screen** opens. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/delete-item-from-edit-screen.png) Click the [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/embedded-image-srlzseyt.png)**Delete** button. A **Delete Item Confirmation** pop up is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/delete-item-confirmation.png) Click **Yes** to delete the Item. Click **No** to cancel the operation. # Identity Items You can use a **Identity Item** to store information about a *person’s identity*.   The following fields are available. Only the **name** field is **mandatory**. - **Type:** Identity, for Identity Item. - **Name:** Choose a name that easily identifies the item. - **Folder:** This dropdown allows you to choose the folder you want to add the login to. - **Title:** Use dropdown to choose from common titles. - **First name:** You can add a first name. - **Middle name:** You can add a middle name. - **Last name:** You can add a last name. - **Username:** You can add a username. - **Company:** You can add a company - **Social Security Number:** You can add a social security number. - **Passport number:** You can add a passport number. - **License number:** You can add a driver’s license number. - **Email:** You can add an email. - **Phone:** You can add a telephone number. - **Address 1:** You can add the first line of the address. - **Address 2:** You can add the second line of the address. - **Address 3:** You can add the third line of the address. - **City / Town:** You can add the city or town. - **State/Province:** You can add the state or province - **Zip/Postal Code:** You can add the zip code or postal code. - **Country:** You can add the country. - **Notes:** You can add notes about this identity. - **Custom Fields:** You can add one or more custom fields. Learn more about [Custom Fields](https://vault-doc.wallix.com/link/15). - **Master Password re-prompt:** Check this box to be prompted to enter your Master Password to access this login. - **Ownership:** Choose which Vault owns this item from the dropdown menu. By default it is owned by your Vault unless you choose otherwise.  Click the  Favourites button to **add** this item **to** your **favourites**. # Login Items You can use a **Login Item** to store information about an account that requires a login, for example an email account, a CRM account or a social media account.   The following fields are available. Only the name field is mandatory. - **Type**: Login, for Login Item. - **Name**: Choose a name that easily identifies the item. - **Folder**: This dropdown allows you to choose the folder you want to add the login to. - **Username**: Your account username. - **Password**: Your account password. You have different password options to improve the security of your passwords. - **[](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/password-generator-button.png) [Password Generator](https://vault-doc.wallix.com/link/17#bkmrk-generate-strong-pass)** button generates a strong password for your login. - **[](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/check-password-integrity.png) [Check Password Integrity](https://vault-doc.wallix.com/link/17#bkmrk-check-password-integ)** - [](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/character-count.png)[**Show/Hide Password Character Count**](https://vault-doc.wallix.com/link/17#bkmrk-show-%2F-hide-characte) - **[](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/PAEcopy.png)[Copy Password to clipboard](https://vault-doc.wallix.com/link/17#bkmrk-copy-password)** - **[](https://vault-doc.wallix.com/uploads/images/gallery/2023-11/b64add-item-3-custom-fields-3-display-hide-toggle.png)[Show/Hide Password](https://vault-doc.wallix.com/link/17#bkmrk-show-%2F-hide-password)** - **Authenticator key (TOTP)**: Your authenticator key use to generate a Time-based One-Time Password (if in place for this account). - **URI 1**: Uniform Resource Identifier (URI) or Website address for this account. - You can add extra URIs using the  button. - You can click on the button to open the URI in a new browser window to easily confirm the correct URI. - You can also choose from different options in the Match Detection dropdown to match the URI to an existing URI. The **device** WALLX Authenticator is installed must used the **same time and timezone** as that of the **server** that hosts the web page being accessed. Otherwise the code will not work. It is **recommended** to set the device's time and timezone to **automatic**.
# Item Context Menu From the **Item List** click the  **More Button** of a **Shared Vault Item.** The Shared Vault Item **Context Menu** is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/capture-decran-2023-12-13-175742.png) A **number of options** are available (depending on the Item Type): - **Copy username:** Copies the Username to the clipboard (for Login Items) - **Copy password:** Copies the Password to the clipboard (for Login Items) - **Launch :** Launches the URI associated with the Item (for Login Items) - **[Attachments](https://vault-doc.wallix.com/link/75):** Displays the Attachment Screen - [**Clone**](https://vault-doc.wallix.com/link/130): Clones the Item - [**Move to Shared Vault**](https://vault-doc.wallix.com/link/126): Moves the Item to a Shared Vault - **[Collections](https://vault-doc.wallix.com/link/65):** Displays the Collections Screen - **[Delete](https://vault-doc.wallix.com/link/42):** Deletes the Item (after Confirmation) # Move Item to Shared Vault From the **Item List** click the  **More Button** of an **Item.** The Shared Vault Item **Context Menu** is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/capture-decran-2023-12-13-175742.png) Click **Move to Shared Vault**. The following screen is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/capture-decran-2023-12-13-180529.png) From the **Shared Vault** dropdown, choose the Shared Vault to move the Item to. In the Collection section, the **list of Collections** in the Shared Vault is displayed. **Check** the checkbox beside the **Collections** to **add the Item to**. Click **Save** to move the Item to the chosen Shared Vaults and Collections. Click **Cancel** to cancel the operation. # Clone Item From the **Item List** click the  **More Button** of an **Item.** The Item **Context Menu** is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/capture-decran-2023-12-13-175742.png) Click **Clone.** The following screen is displayed. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/clone-item.png) Enter **Master Password** and click **Ok**. A **Clone** is **created**. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/new-clone.png) The **Clone** contains the **same information** as the original item **except** that the Name field is **suffixed** with **- Clone**. Click **Save** to Save the Cloned Item Alternatively, click **Cancel** to cancel the operation. # Favorites An Item can be marked as a favorite to make it **easier to locate**. All favorites are **grouped together**. This works for Individual **Vaults** and **Shared Vaults**.Marking an Item in a **Shared Vault** as a favourite puts it in **your favourites only**. It will **not** be marked as a **favourite** for **other users** of the Shared Vault.
### Add to Favorites From the **Create Item** or **Edit Item** Screen, an click on the  **Favorites button.** [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/en-edit-item-master-password-prompt.png) The **Favorites button** turns **blue** . Click **Save** to save the change. The Item is **displayed** in **Favorites**. Alternatively, click **Cancel** to cancel the operation. ### Display Favorites From the **Item List**, click the **Favorites link** in the **Filter Menu**. [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/favourites-list.png) All Items marked as **Favorites** are **displayed**. ### Remove from Favorites To remove an Item from favorites, click on an Item in the Item List open it. The Item Screen displays. The favorites button is blue . [](https://vault-doc.wallix.com/uploads/images/gallery/2023-12/remove-from-favorites.png) Click the favorites button. The **favorites** button **turns white** . Click **Save** to save the change. The Item is now **removed** from **favorites**. Alternatively, click **Cancel** to cancel the operation. # Passkeys Passkeys are a secure alternative to traditional passwords that let you log in to apps and websites without entering a password. Built on the standards set by the [FIDO Alliance](https://fidoalliance.org/overview/), passkeys avoid the vulnerabilities of standard passwords, such as phishing. Save passkeys in your WALLIX Enterprise Vault and use the browser extension or mobile apps to autofill them across the apps and websites you use every day. Stored passkeys are protected by the same end-to-end encryption as the rest of your vault. ## Page Navigation - [What are passkeys?](#bkmrk-what-are-passkeys) - [Save and autofill passkeys](#bkmrk-save-and-autofill-passkeys) - [Browser extension](#bkmrk-browser-extension) - [iOS](#bkmrk-ios) - [Android](#bkmrk-android) - [View passkeys in your vault](#bkmrk-view-passkeys) - [Delete a passkey](#bkmrk-delete-a-passkey) - [Export and import passkeys](#bkmrk-export-and-import-passkeys) ## What are passkeys? Passkeys are a replacement for passwords that provide fast, easy, and secure sign-ins to websites and apps. A passkey is a discoverable FIDO credential that can either be synced to allow passwordless sign-in across your devices, or dedicated to a single piece of hardware as a device-bound passkey. Some apps and services may ask that a passkey be verified with a PIN, password, pattern, or biometric factor when you save or use it. Passkeys are stored and used through the WALLIX Enterprise Vault browser extension and mobile apps. Both discoverable passkeys and non-discoverable FIDO2 credentials can be stored and used to sign in to websites that support passkeys. **Note:** the browser extension will not offer to save or use a passkey for any domain on your [excluded domains](https://vault-doc.wallix.com/books/entreprise-vault-user/page/browser-plugin) list. ## Save and autofill passkeys ### Browser extension #### Allow passkeys in the extension 1. Open the WALLIX Enterprise Vault browser extension. 2. Go to **Settings** → **Notifications**. 3. Make sure **Ask to save and use passkeys** is checked. If there are sites you don't want to use WALLIX Enterprise Vault for passkeys with, add them to your [excluded domains](https://vault-doc.wallix.com/books/entreprise-vault-user/page/browser-plugin). #### Create a passkey When you create a new passkey on a website or app, the browser extension will prompt you to store it.  **Note:** select **Use your device or hardware key** if you don't want to store the passkey in WALLIX Enterprise Vault. Only one passkey can be saved per login item. If a passkey already exists for a service, you can either overwrite it or select the **Add** icon to create a new login item and store an additional passkey. [](https://vault-doc.wallix.com/uploads/images/gallery/2026-09/image-1789117632849.png) #### Sign in with a stored passkey 1. Make sure **Ask to save and use passkeys** is turned on (**Settings** → **Notifications**). 2. Start the passkey sign-in on the website. 3. In the window that appears, select your saved passkey.  You can also authenticate with a passkey directly from the inline autofill menu. **Note:** if you previously chose **Use your device or hardware key** for a site, WALLIX Enterprise Vault won't offer to save or fill a passkey for it. To change this, remove the site from your blocked domains — the extension will then ask to save the passkey again next time you sign in. ## View passkeys in your vault Saved passkeys can be viewed from any WALLIX Enterprise Vault client (web app, browser extension, mobile apps, desktop app). Open the login item — the **Passkey** field shows the date and time the passkey was created. **Note:** if [master password re-prompt](https://vault-doc.wallix.com/books/entreprise-vault-user/page/personal-vault) is enabled on the item, you'll be asked to re-enter your master password to access the passkey. ## Delete a passkey To remove a passkey from a vault item: 1. Open the item's **Edit** screen from the web app, browser extension, or desktop app. 2. Select the **Delete** icon next to the **Passkey** field. 3. Confirm by selecting **Delete**. 4. Select **Save**. ## Export and import passkeys Passkeys are included in JSON exports of your vault and can be re-imported into a WALLIX Enterprise Vault account the same way as any other export.